Published on 29th January 2021
Following the Issuing of National Government guidance on COVID vaccinations Warwickshire County Council has been developing the local response to enable Personal Assistants who are classed in the category of health and social care workers to have access to vaccinations.
We can now confirm the process for your Personal Assistants to access a Covid-19 vaccination in Warwickshire.
If your Personal Assistant receives Payroll from The Rowan Organisation, they will shortly be receiving a letter outlining how they can book their vaccination appointment. If your PA does not receive support from the Rowan service, please can you ask your Personal Assistant to contact the Independent Living Team (ILT), Warwickshire to find out how to book.
When your PA goes to their vaccination appointment, they are required to bring their key worker letter, this will need to be signed by an authorised person or you as their employer. If required, it can be accessed via the following link :- https://www.warwickshire.gov.uk/social-care-health/direct-payments/13?documentId=581&categoryId=20077 or you can download the attached document by clicking HERE.
Published on 4th January 2021
Warwickshire County Council has a contract in place with Penderels Trust who provide employment related advice and guidance. Please visit their website for information based on their frequently asked questions and guidance about how you can be prepared as a Direct Payment employer during this time.
We strongly advise you continue to contact Penderels to address your employer related queries - e-mail HERE.
If you are a Direct Payment Employer, you must have employer’s liability insurance in place. It is still important at this time you still follow the guidance given by them. Please contact your chosen insurance company for their advice.
Many of you now have a prepayment card in place - we will continue to make payments to the card.
The government has published new adult social care guidance to protect the most vulnerable against COVID-19. https://www.gov.uk/government/news/new-adult-social-care-guidance-to-protect-the-most-vulnerable-against-covid-19
Where a customer has a Personal Assistant that they are directly employing, DP employers may find it helpful to refer to the guidance that has been issued to social care providers to support them in understanding their responsibilities and the responsibilities of their PAs https://www.gov.uk/government/publications/covid-19-residential-care-supported-living-and-home-care-guidance/covid-19-guidance-on-home-care-provision
DP employers should also refer to the Government Guidance for Employers to support them to understand their responsibilities in relation to pay of PAshttps://www.gov.uk/government/publications/guidance-to-employers-and-businesses-about-covid-19
Specifically, in relation to the employment of Personal Assistants:
If, under government guidance, a PA is required to self-isolate – the government guidance states how long this should be for; https://www.nhs.uk/conditions/coronavirus-covid-19/
If a customer is using their Direct Payment to employ a carer via an agency arrangement, the agency will have contingency arrangements in place to provide care. If the DP customer has any concerns regarding the contingency arrangements in place, they should contact the care agency.
Direct Payment recipients who employ their own staff should have plans in place to provide contingency arrangements if their PA is not available. DP customers should refer to these arrangements in the first instance. It is recognised that for many customers their contingency arrangements may include using informal carers, family or friends to support them in the short term.
Where contingency arrangements cannot be accessed (due to staff sickness or self-isolation), the DP customer should contact Adult Social Care to discuss how their care needs can be met (please call 01926 410410). If there are no other means of providing care, Warwickshire County Council Adult Social Care will provide a commissioned service; Adult Social Care will only commission care that is essential i.e. personal care, toileting, and meal provision; Support to access the local community/social inclusion will not be provided. The Direct Payment will continue to be paid to enable the DP employer to fulfil any employer responsibilities.
The DP recipient needs to consider whether the PA would be eligible for Statutory Sick Pay in the first instance.
If the PA earns above the Lower Earnings Limit (currently £9,500 per annum) then statutory sick pay would apply from day one. https://www.gov.uk/guidance/rates-and-thresholds-for-employers-2020-to-2021#statutory-sick-pay-ssp
The Statutory Sick Pay (General) (Coronavirus Amendment) Regulations 2020 came into force on Friday 13th March. Statutory Sick Pay will now be payable to those self-isolating under Government guidance – there is no need for formal written notice to be given by a medical officer. Definition of 'Persons deemed incapable of work' now includes:
NOTE this amendment is set to automatically expire 8 months from the enforcement date unless it is removed by statute.
The Government has also issued guidance on furloughed workers:https://www.gov.uk/government/publications/guidance-to-employers-and-businesses-about-covid-19/covid-19-support-for-businesses#support-for-businesses-through-the-coronavirus-job-retention-scheme
Employers may choose to access the Coronavirus Job Retention Scheme; in which case they will discuss with their PAs becoming classified as a furloughed worker. This would mean that employees are kept on the employer’s payroll, rather than being laid off.
To qualify for this scheme, employees should not undertake work for you while they are furloughed. This will allow the employer to claim a grant of up to 80% of the employee’s wage for all employment costs, up to a cap of £2,500 per month.
Employees will remain employed while furloughed (in line with Government guidance). After exploring this option if an employer finds they have insufficient funds to pay for the PA WCC will fund the additional contingency required.
Please access the links above for updated/further information and discuss options with Penderels in relation to your PAs.
If a PA would not be eligible for Statutory Sick Pay or the Coronavirus Retention Scheme but cannot work due to Government guidelines, the following would apply:
The on-going treatment of the COVID-19 pandemic is leading to unprecedented levels of demand on the supply of Personal Protective Equipment across the whole world.
In order to ensure efficient management of the limited supplies a single co-ordinated approach has been developed by Warwickshire County Council, ensuring those that most need PPE most are prioritised.
This process will replace all existing processes previously used by the council departments and this approach will be implemented across the county council operations, schools, providers, volunteers and personal assistants.From today: If you need PPE Please E-mail cv19PPE@warwickshire.gov.uk, including the following information:
We will then arrange supply, based on the agreed prioritisation process.
For your information here is the guidance on what PPE to wear when visiting self-isolating customers – please note there are different versions depending on if you are giving personal care or not.
With no personal care: https://apps.warwickshire.gov.uk/api/documents/WCCC-1130-310
With personal care or physical interaction: https://apps.warwickshire.gov.uk/api/documents/WCCC-1130-309
Alongside any arrangements made due to COVID-19 Warwickshire County Council will follow standard audit processes on DP monitoring.
The following Support Organisations are contraced by Warwicshire County Council to provide Direct Payments Support...
Phone:- 02476 322860
Phone:- 02476 511611
Telephone: 01926 410410
Monday to Friday – 8:00am to 6:30pm
Saturday – 9:00am to 1:00pm
Shire Hall, Warwick
Click here to go to go to our vacancies page.
The following templates are available to download and use...
|Timesheets||Weekly Timesheet||A weekly timesheet for keeping track of PA hours.||June 2018|
|Timesheets||Fortnightly Timesheet||A fortnightly timesheet in for keeping track of PA hours.||June 2018|
|Timesheets||Four weekly Timesheet||A four weekly timesheet in for keeping track of PA hours.||June 2018|
|Timesheets||Monthly Timesheet||A monthly timesheet in for keeping track of PA hours.||June 2018|
|Mileage & Expenses||Mileage & Expenses claim form||A template for completing mileage and expenses claims.||June 2018|